CCPS Project Roles & Responsibilities

Determine the need for the Project and approve appropriate ones
- Review existing Guidelines and Concept series books and projects to prevent duplication and/or contradictions
Establish scope and intended audience
Develop detailed outline
Decide how the project will be configured - written, video, training tools, web based, etc.

Solicit volunteers for the subcommittee
Develop an RFP if a consultant will be used
- Review RFP with CCPS Director
- Establish project schedule, deadlines and deliverables
- Send RFP to potential contractors –allow ~30 days for the bids
- Conduct bid analysis and select contractor
- Negotiate contract and secure CCPS Director approval
Develop glossary, definitions and bibliography
Regular subcommittee review and adjustment of drafts and schedules
Peer review of final draft
- Consider/respond to review comments
- Respond to peer reviewers as appropriate
Develop contract with publication manager
Send publication-ready draft to publisher

Affirm the need for the project
Define project scope and objectives
Prepare a detailed outline and decide how project will be developed (i.e. written, filmed, etc.)
Review and approve Request for Proposal (RFP)
Identify contractors, review their proposals and recommend awarding of contract
Meet or teleconference/web conference as required to keep the project moving and on schedule
Review and edit the draft products as they are prepared
Evaluate and respond to (peer) review comments
Note: Subcommittee meetings are usually led by the subcommittee chair

Develop, maintain, and communicate a clear vision of the project
Preside over, lead and manage meetings, teleconferences, web conferences, etc.
- Work with the CCPS Consultant to schedule and scope meetings
- Help decide on meeting agenda and venue (teleconference, Web meetings, face-to-face, etc.)
- Facilitate issues resolution (with assistance from CCPS Consultant)
Keep the project on topic and productive by focusing discussions and reminding members to stay on point
Ensure all subcommittee members have opportunities to participate/discuss issues
Review the RFP and preside over/chair the meeting for the approval of the RFP
Preside over/chair the meeting with prospective contractors
Preside over/chair the meeting for the selection of a contractor
Chair discussion of resolution of (peer) review comments
+ All responsibilities of a Subcommittee member

Represent CCPS
- Ensure antitrust rules adherence
- Manage budget
Facilitate meetings
- Make all teleconference, web conference, hotel and/or meeting room arrangements
- Prepare agenda in consultation with the subcommittee chair and distribute before meetings
- Document attendance and decisions made
- Prepare and distribute meeting minutes to subcommittee members and to appropriate CCPS staff
- Keep a list of project tasks/assignments and persons responsible for them
Provide guidance and facilitate the work of the subcommittee and Chair as necessary
Decide when the subcommittee is closed to new participants---when detailed is completed.
Develop a draft of the Request for Proposal for the subcommittee to review
Negotiate a contract with the successful bidder and secure approval from the CCPS Director
Approve invoices
Officially close the project at completion