(71b) New Software Tools for Managing Change in a Laboratory Environment

The Management of Change (MOC) process for the Research & Technology organization of Chevron Phillips Chemical Co. LP was overhauled to strategically align all research facilities under one MOC umbrella. The process was organized into five key areas that focus on Personnel, Chemicals, Laboratory Hazards, Digital Control Systems, and Process Equipment changes. The New Chemical Acquisition Process (NCAP) is utilized for introducing new chemicals to a site, including obtaining all necessary approvals based on the hazard class and risk associated with a chemical. The Laboratory Hazard Analysis (LHA) is a process for evaluating hazards of laboratory experiments (non-PSM and non-equipment changes) through a team based risk assessment process. The Digital Control Systems Hazard Analysis (DCSHA) is a tool for evaluating changes specific to laboratory control and display systems. The Equipment Change and Assessment Process (ECAP) focuses on evaluating hazards associated with all equipment changes. Finally, a New Employee Orientation Passport process was designed to assist with onboarding personnel new to a site or work group. In support of the new strategic alignment, a new software tool was developed in a collaboration between researchers, corporate environmental health, safety, and security, and information technology employees. The new streamlined process eliminated paper forms and improved workflow efficiency through a variety of new tools. Some distinct advantages included the move to an all e-signature platform and the involvement of resources throughout the organization only when necessary. The program operates on a risk assessment basis and focuses on increasing the level of questioning and evaluation as the associated risk of activity or personnel development increases. In all the modules, a series of core/guiding questions are answered and the dynamic character of the program responds by modifying further questions or the level of review required. The program has now been implemented for three years and has proven very successful in addressing the needs of the research and development organization. Several awards have been received as a result including a Best Practice Award during OSHAs Voluntary Protection Program (VPP) audit.